Free Quote Generator for Australian Businesses
Create a professional quote or estimate with your ABN, line items, GST and a validity date, then download it as a PDF. Free, no sign-up.
Quote vs invoice — what's the difference?
A quote is an offer: it tells your customer what you'll supply and what it will cost, before any work starts. An invoice comes later and asks for payment. Once a customer accepts your quote, it forms the basis of the agreement between you, so the details and terms on it matter.
An estimate is a softer version of a quote. It gives a likely cost rather than a fixed price, which suits jobs where the full scope isn't known yet. Many Australian businesses use the two words interchangeably, so tell your customer clearly which one they're getting. This generator lets you switch between the two.
What to put on a quote
A good quote leaves your customer nothing to guess. Include:
- Your business name, ABN and contact details
- The customer's name and address
- A quote number and the date it was issued
- Each line item, with a description, quantity, unit and rate
- The GST amount and total, if you're registered for GST
- How long the price is valid for
- Your payment terms, such as a deposit and when the balance is due
If you're a licensed tradesperson or builder, add your licence number too. Most states expect licence numbers on quotes, contracts and advertising for licensed work. Check the rules with your state's licensing authority.
Set a validity period
Material, labour and subcontractor costs change, sometimes quickly. A validity period ("this quote is valid for 30 days") stops a customer accepting an old price months later. Most Australian trades and service businesses use 14 to 30 days.
If a customer comes back after the quote has expired, send a fresh quote at current prices rather than honouring the old one.
GST on quotes
If your business is registered for GST, show the GST separately, or state clearly that the total includes GST, so the customer knows what they'll actually pay. Some items, such as certain health services, are GST-free; this generator lets you untick GST line by line.
Remember that a quote isn't a tax invoice. Your customer can't claim a GST credit from it; they'll need your tax invoice once the work is billed. Use the GST calculator to check any figures.
Worked example: a switchboard upgrade
A Brisbane electrician quotes a homeowner for a switchboard upgrade and some extra lighting and power points. Each part of the job is a separate line, so the homeowner can see exactly where the money goes:
| Item | Qty | Rate (ex GST) | Amount (ex GST) |
|---|---|---|---|
| Switchboard upgrade with RCBOs | 1 | $2,450.00 | $2,450.00 |
| LED downlights, supply and install | 12 | $95.00 | $1,140.00 |
| Double power points | 6 | $140.00 | $840.00 |
| Labour, new circuit (hours) | 4 | $110.00 | $440.00 |
| Testing and compliance certificate | 1 | $150.00 | $150.00 |
| Subtotal | $5,020.00 | ||
| GST (10%) | $502.00 | ||
| Total (inc GST) | $5,522.00 | ||
The quote is valid for 14 days, because switchboard prices depend on the wholesaler, and it asks for a 30% deposit before work is booked in. When the homeowner accepts, the electrician raises an invoice that quotes the original quote number, so both sides can match the two documents.
How to use this quote generator
- Choose Quote or Estimate, then set the number, job reference, issue date and expiry date.
- Add your business name, ABN, licence number and contact details, and upload your logo.
- Enter the client's details.
- Add a line for each part of the job. Untick GST on any GST-free items, or untick "registered for GST" if your business isn't.
- Add your terms and any warranty, check the live preview, then click Download PDF and send it to your client.
Quote generator questions
Is this quote generator free?
Yes. There's no sign-up, no account and no watermark. Make as many quotes as you need.
Is my information stored anywhere?
No. Everything you type, including your logo, stays in your browser. Nothing is sent to a server.
How do I turn an accepted quote into an invoice?
Create an invoice with the same line items and amounts, and include the quote number so your customer can match the two. If you use Xero, an accepted quote can be copied straight to an invoice.
Do I have to honour a quote after it expires?
Generally not, if the quote clearly states how long it's valid for and the customer accepts after that date. If a quote has no expiry date, it may be treated as open for a reasonable time, which could be longer than you'd like. Always include one. This isn't legal advice; check with an adviser if a dispute arises.
Should I add GST if I'm not registered?
No. If your business isn't registered for GST (registration is required once turnover reaches $75,000 for most businesses), you must not charge GST. Untick "My business is registered for GST" and the quote will show the total without GST, with a note that GST doesn't apply.
Can I download the quote as a PDF?
Yes. Click "Download PDF" and the quote is saved straight to your device, ready to email to your client.